Writing Formal and Informal Invitations and Replies

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  • A formal reply is usually very short. It is brief and to the point. The quality of a good reply is must always be pleasant. Even while declining the invitation or expressing inability to attend one must be polite and courteous. Formal replies demand a formal tone and treatment. There is no room for unnecessary details or superfluous matter in them.
  • An informal reply or private letter may, however, express personal feeling or desires in an intimate style and informal tone.

Main characteristics:

  • Formal Replies
  • Acknowledge the invitation.
  • Express thanks in third person.
  • Mention acceptance/regret.
  • Specify the reason for refusal.
  • Be brief and specific.
  • be formal in tone and treatment.

Informal Replies

  • Acknowledge the invitation in first person.
  • Use second person for the sender of invitation.
  • Mention acceptance/regret
  • Specify the reason in case of refusal.
  • Use warm and simple language.
  • * Do not exceed the word limit (usually 50).


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